Final preparations for your audio described show
So it’s a few days before the audio described show, you’ve got blind or partially sighted people booked in, the describers have been to see the play, prepared their description, and the audio introduction has been sent out. So what next?
You should check with the describers whether their final rehearsal went well, and whether they need any further information to help them with the final performance.
Give the describers information about the next audio described performance so that they can mention it at the end of the show.
Check with technical, Front of House, bar and Box Office staff that they know about the imminent described performance and are aware of their responsibilities.
Make sure all ushers, cloakroom staff, box office staff and confectionery stall staff are aware of where headsets will be handed out to audience members
Make sure all of the above know the channel on which the audio description is broadcast.
Ensure the company is aware of the Touch Tour and its timing, so that actors can be encouraged to attend and props and costumes and stage lighting can be made ready.
Ensure enough ushers are present to ensure the health and safety of your VI patrons. Discuss the route onstage, choosing one that has as few obstacles as possible.
Don’t forget to make sure the batteries for the headsets have been charged ready for tomorrow.
If you have organised Braille and large print programmes and cast lists, are they available? Do Front of House know they are available, and where they are stored and that they should offer them to the audience?
The last thing you should be aware of is what time the audio description equipment will be set up the following day. That way you can be around to check everything is ok.